Moving is famously one of the most stressful things you can do. Not only is it a ton of work and a major financial expense, but you're dealing with the weight of leaving behind one home and starting fresh in another. It's a burden on your calendar, your wallet, and your emotions.
Whether you are relocating for a new job, moving in with a partner (or moving away from one after a breakup), or just need a change of scenery, you should take the opportunity to appreciate (if not relish) the momentous event—and not be filled with dread, stress, and regret throughout the process. If you're looking to pull off the smoothest, least painful move ever, follow these five essential steps, as outlined by experts in the moving business.
Long before you put a single possession into a cardboard box, you have to plan out your move. And I really mean it—every aspect. This is more involved than you think, so start early and set aside a chunk of time. Shanaiqua D'Sa, a content marketing lead at Attic Self Storage, notes that planning ahead is, "undoubtedly the first and most important step." It should include budgeting, comparing moving companies, considering if you need a storage unit to temporarily house your stuff, acquiring packing materials, and more.
Budgeting should be your main focus. This can include: A truck rental or a moving company, insurance, fuel, labor costs, packing supplies, overlapping rent or mortgage payments, a storage unit, utility transfers, cleaning fees, repairs (on the old or new property), and paying food and/or shelter during the move. Costs for all of these will vary depending on your needs, so spend some time sketching out different scenarios.
Once you have a budget in mind, increase it by 10% to 15%, according to Rob Rimeris, owner of EverSafe Moving Co. "Build room for the unpredictable," he says. "We see a lot of people plan for truck and labor, but forget about costs that compound."
Be realistic, and you'll avoid surprises. Nick Friedman, co-founder of College HUNKS Hauling Junk and Moving, advises, "The more labor you require, the higher your overall cost will be. For local moves, many companies offer flat rates based on time and labor, but it’s important to make sure those quotes match your actual needs. Opting for too many services can lead to overpaying, while too few may leave you scrambling on moving day."
Start by figuring out what, if anything, you will handle yourself, and what you'll outsource. Moving companies can help with everything from packing to furniture disassembly, but each likely comes with additional costs. Define what you want before you start calling companies to avoid getting upsold on something you don't really need help with.
Find the right movers
That leads me to your next step, which is researching moving companies. Marshall Aikman, owner of Amazing Moves Moving and Storage, advises prioritizing reliability and reputation as highly as price: "Pay attention to how long the company has been in business because solid experience usually means smoother operations."
Call a number of places and be upfront about everything from the scope of your move, to any special considerations like unusually heavy furniture, tight hallways, or lots of stairs. Get multiple estimates, and get everything in writing. Ask for detailed cost breakdowns to find out whether gas, stairs, furniture wrapping, furniture disassembly and reassembly, and more will increase your costs. Once you've narrowed down your list of possibilities, ask for proof of licensing and insurance, advises Friedman. If a company won't be straightforward about answering your questions and providing you with paperwork, cross them off your list. Matt Graber, co-owner of Cool Hand Movers, cautions against being "drawn in by lowball pricing," too. Any quote that seems "too good to be true" almost certainly is. Avoid companies with excessive upfront deposits—usually anything over 25% of the total cost—and read a ton of customer reviews before signing any contracts.
2. Declutter before you move (or pack)
Multiple pros I spoke to made the same point, and it's worth repeating here: Declutter before your move so you don't waste money moving things you don't need or want to keep. (Here's a more detailed breakdown of how and why to declutter before a move) In general, you should start this process a few weeks in advance of your move. Three or so weeks at least ensures that you have enough time to think about what you really need to keep, and to donate or sell what you don't. If something is broken or rarely used, consider leaving it behind as you move into a new phase of your life. A few weeks will give you time to actually list and sell things to make money for your move, but set a deadline for when you'll donate the remainder—you don't want junk lying around when the movers show up.
This could come with additional expenses. D'Sa points out that if you're downsizing significantly, you may have to budget for a small dumpster for everything you need to throw away. Still, it's worth it: All of my experts agreed that decluttering is the single most effective way to save money and psychologically prepare for your move. You'll also get a head start on packing simply by getting a clearer picture of everything you own.
Like planning and decluttering, packing will start weeks before you move. I realize that's not always possible, but do try to start as soon as you can. Waiting until a few days before—or worse, the day the movers show up—can lead to chaos. Movers can help you pack, but that's typically expensive. Evan Hock, co-founder of MakeMyMove, cautions, "Packing always takes longer than expected, so start early, especially with seasonal items or belongings you don't use daily."
While you can likely score some free boxes from local businesses, it's a good idea to just buy them (you can usually find the best prices at big box hardware stores). Rimeris suggests purchasing high-quality tape, "markers you can actually read," and strong boxes, all of which are "worth every penny." Mindy Godding, president of the National Association of Productivity and Organizing Professionals, advises buying all your boxes so they're all similar shapes and sizes and will pack more easily. You can cut down your costs on protective supplies, Godding says, noting packing paper works just as well as bubble wrap or pre-made inserts when it comes to protecting your fragile items.
If you don't want to buy boxes, you can consider renting reusable plastic crates. A number of companies, both local and national, will deliver these crates to you before you move and pick them up when you're done. They're sturdier than cardboard boxes, stackable, uniform, and returnable, so they make packing easy. Uhaul, RentalCrates.com, and Perfect Crates all offer this service, so compare prices for your exact needs.
Get creative
Godding suggests placing plastic cups around delicate items like figurines, and clearly labeling any boxes with something breakable inside. Shannon Beller, CEO and co-founder of Wall-Russ, adds that you can use household materials like towels and linens to cushion delicate items as you pack, and Tiam Behdarvandan, founder of Let's Get Moving, suggests packing heavier things, like books, into rolling suitcases, since the wheels make it easier to haul them around.
Photos are your friend during this porcess. Take photos of your boxes as you pack so you know what's in each box if you should need something in an emergency. Also take pictures of things like cable configurations behind the TV, so setting everything back up will be easier.
Beller and Charles Chica, co-owners of CT Best Movers, recommend keeping your clothes on the hangers and tossing a garbage bag over them. When you get to the new house, cut a hole in the bag, thread the hangers through, slip them on the rod, then cut the bag off. (Here are more tips on how to pack in a way that makes it easier to unpack.)
Have a system
Pack room by room, and within each room, proceeding in terms of urgency, and designate one box of "essentials" from each. These boxes—which will contain things like toothbrushes, soap, pajamas, and coffee pots, plates and silverware, and anything else you might need in the first days at your new home—should be loaded into the moving van last, unloaded first, and opened on your first night there. Making sure your boxes of must-haves are easily accessible will make settling in a lot easier. (Keep a knife or scissors handy so you can actually open them.)
4. Do what you need to do online before you move
It's eay to get so wrapped up in the physical process of moving your possessions from one place to another that you can forget about what comes next: Living somewhere new. Especially if you're moving to a new town, you will have to check a bunch of boxes to get your new life up and running.
A lot of these things can be handled online, so do your research and accomplish as much as you can before your move. Start by making a list of all the different things to deal with at your current address. You may need to make some repairs to get your security deposit back if you're a renter. Take stock of your bills and memberships: cancel your gym membership and any other local recurring charges, like public transit cards that auto-renew. Set up a mail forwarding so you will get any mail that comes to your old place. Cancel your utilities. Reach out to your doctor, dentist, optometrist, and other providers to find out if they can make referrals for you in your new area and provide copies of all your important records and documents. Forward your prescriptions to a new pharmacy.
Now, shift focus to your new location. Set up your utilities and the online accounts you'll need to pay them, switch your driver's license information if necessary, research the deadlines for re-registering your car, and contact your insurer (hopefully your new area will have lower rates). You can even start looking for local doctors, dentists, or any other professionals you'll need to avail yourself of in the short term after you move.
5. Stay on top of things the day of
The last step is the big one: It's time to move. Even this part still comes down to planning and budgeting. Jordan Sakala of laborhutt.com suggests moving during the week and mid-month, when demand is lower, and making sure you're ready and packed before the movers arrive. If you're not ready when they pull up, you could get charged an hourly fee while they either wait around for you or jump in to help speed things along. Make sure to tell movers about heavy furniture or tight squeezes in advance so they come with all the necessary tools, as if you don't, you may end up waiting around (and being charged for it) while they run to get them—or, worse, be told they can't move those things at all.
On moving day, even if you've hired a full-service moving team and outsourced pretty much everything, it's a good idea to stick around and supervise so you can answer any last-minute questions. There are some things movers won't touch, so it will be your responsibility to coordinate their transport. Get a written list of what your company won't deal with in advance, but in general, expect to take care of your own jewelry, delicate valuables, identifying documents, medical papers and medications, hazardous materials, plants, and pets.
Before walking out your door for the last time, check the place over, and make sure you know exactly where the "essentials" boxes you packed are. Once they're all accounted for, get on the road to your new home—hopefully feeling excited, instead of frazzled and exhausted.
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