Whether you are relocating for a new job, moving in with a partner (or moving away from one after a breakup), or just need a change of scenery, you should take the opportunity to appreciate (if not relish) the momentous event—and not be filled with dread, stress, and regret throughout the process. If you're looking to pull off the smoothest, least painful move ever, follow these five essential steps, as outlined by experts in the moving business.
Budgeting should be your main focus. This can include: A truck rental or a moving company, insurance, fuel, labor costs, packing supplies, overlapping rent or mortgage payments, a storage unit, utility transfers, cleaning fees, repairs (on the old or new property), and paying food and/or shelter during the move. Costs for all of these will vary depending on your needs, so spend some time sketching out different scenarios.
Be realistic, and you'll avoid surprises. Nick Friedman, co-founder of College HUNKS Hauling Junk and Moving, advises, "The more labor you require, the higher your overall cost will be. For local moves, many companies offer flat rates based on time and labor, but it’s important to make sure those quotes match your actual needs. Opting for too many services can lead to overpaying, while too few may leave you scrambling on moving day."
Find the right movers
That leads me to your next step, which is researching moving companies. Marshall Aikman, owner of Amazing Moves Moving and Storage, advises prioritizing reliability and reputation as highly as price: "Pay attention to how long the company has been in business because solid experience usually means smoother operations."
2. Declutter before you move (or pack)
Multiple pros I spoke to made the same point, and it's worth repeating here: Declutter before your move so you don't waste money moving things you don't need or want to keep. (Here's a more detailed breakdown of how and why to declutter before a move) In general, you should start this process a few weeks in advance of your move. Three or so weeks at least ensures that you have enough time to think about what you really need to keep, and to donate or sell what you don't. If something is broken or rarely used, consider leaving it behind as you move into a new phase of your life. A few weeks will give you time to actually list and sell things to make money for your move, but set a deadline for when you'll donate the remainder—you don't want junk lying around when the movers show up.
Like planning and decluttering, packing will start weeks before you move. I realize that's not always possible, but do try to start as soon as you can. Waiting until a few days before—or worse, the day the movers show up—can lead to chaos. Movers can help you pack, but that's typically expensive. Evan Hock, co-founder of MakeMyMove, cautions, "Packing always takes longer than expected, so start early, especially with seasonal items or belongings you don't use daily."
If you don't want to buy boxes, you can consider renting reusable plastic crates. A number of companies, both local and national, will deliver these crates to you before you move and pick them up when you're done. They're sturdier than cardboard boxes, stackable, uniform, and returnable, so they make packing easy. Uhaul, RentalCrates.com, and Perfect Crates all offer this service, so compare prices for your exact needs.
Get creative
Photos are your friend during this porcess. Take photos of your boxes as you pack so you know what's in each box if you should need something in an emergency. Also take pictures of things like cable configurations behind the TV, so setting everything back up will be easier.
Have a system
Pack room by room, and within each room, proceeding in terms of urgency, and designate one box of "essentials" from each. These boxes—which will contain things like toothbrushes, soap, pajamas, and coffee pots, plates and silverware, and anything else you might need in the first days at your new home—should be loaded into the moving van last, unloaded first, and opened on your first night there. Making sure your boxes of must-haves are easily accessible will make settling in a lot easier. (Keep a knife or scissors handy so you can actually open them.)
4. Do what you need to do online before you move
A lot of these things can be handled online, so do your research and accomplish as much as you can before your move. Start by making a list of all the different things to deal with at your current address. You may need to make some repairs to get your security deposit back if you're a renter. Take stock of your bills and memberships: cancel your gym membership and any other local recurring charges, like public transit cards that auto-renew. Set up a mail forwarding so you will get any mail that comes to your old place. Cancel your utilities. Reach out to your doctor, dentist, optometrist, and other providers to find out if they can make referrals for you in your new area and provide copies of all your important records and documents. Forward your prescriptions to a new pharmacy.
5. Stay on top of things the day of
The last step is the big one: It's time to move. Even this part still comes down to planning and budgeting. Jordan Sakala of laborhutt.com suggests moving during the week and mid-month, when demand is lower, and making sure you're ready and packed before the movers arrive. If you're not ready when they pull up, you could get charged an hourly fee while they either wait around for you or jump in to help speed things along. Make sure to tell movers about heavy furniture or tight squeezes in advance so they come with all the necessary tools, as if you don't, you may end up waiting around (and being charged for it) while they run to get them—or, worse, be told they can't move those things at all.
Before walking out your door for the last time, check the place over, and make sure you know exactly where the "essentials" boxes you packed are. Once they're all accounted for, get on the road to your new home—hopefully feeling excited, instead of frazzled and exhausted.
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